HR Administrator (12-Month FTC)

HR Administrator (12-Month FTC)
Location: Dublin 2, onsite
Contract Type: Fixed-Term Contract (12 months)
Department: Human Resources
Reports to: HR Operations Manager
We’re looking for an HR Administrator to join a high-performing Human Resources team on a 12-month fixed-term contract. This role offers a fantastic opportunity to build hands-on experience across the full employee lifecycle, take ownership of key HR processes, and support a dynamic and supportive team.
You’ll play a vital role as the first point of contact for employee queries and contribute to creating an engaging, efficient, and people-focused workplace.
Key Responsibilities
As an HR Administrator, you will:

• Act as the administrator for professional accreditation processes, including managing renewals, trainee applications, and qualification documentation.
• Coordinate all leave activity (annual leave, family leave, sickness absence) across the organisation.
• Maintain and update employee records using our HR system (PeopleXD / CoreHR).
• Support employees with HR queries, troubleshoot system issues, and help improve HR processes and system accuracy.
• Administer employee benefits, including Travel Pass and Cycle to Work schemes, ensuring accurate payroll updates.
• Manage the leaver process, including documentation, communication, and scheduling exit interviews.
• Complete employment references and ensure accuracy across all HR documentation.
• Support monthly payroll input for starters, leavers, and employee changes.
• Manage the HR mailbox, prioritising and responding to queries efficiently.
• Drive process improvements and act as a process owner for key HR initiatives.
• Maintain accurate employee files and ensure compliance with GDPR and data protection obligations.
• Support the HR Business Partner in managing the probation review process.
• Prepare monthly, quarterly, and annual HR reports (headcount, leave, absence, etc.) and assist in developing HR dashboards.
• Contribute to HR projects, new initiatives, and continuous improvement activities.
• Be a proactive, collaborative member of the HR team, championing a high-performance culture.

About You
Essential:

• A third-level qualification in Human Resources or a related discipline.
• Strong communication and interpersonal skills, with a genuine service mindset.
• Excellent attention to detail and accuracy in all aspects of work.
• High level of proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organisational, analytical, and problem-solving abilities.
• Resilient, adaptable, and able to manage multiple priorities in a fast-paced environment.
• A proactive team player who can also work independently.
• Eager to learn and grow within a supportive HR function.

Desirable:

• Previous experience in legal or professional services environments.
• Experience using PeopleXD (formerly CoreHR).

For more information on this position please get in touch with Evelyn @ evelyn.fraser@hrsearch.ie