Our client is a leading engineering company, who is seeking an Executive Assistant to support the CEO and CFO . The Executive Assistant will assist the executive team, and maintain the office’s efficiency at all times. Reporting directly to the CEO, the Executive Assistant will have a track record of successfully forming relationships with stakeholders and displaying excellent interpersonal skills. Your role:
Making sure the workplace is functional and runs smoothly on a daily basis, including supplier procurement and contract management
Maintaining office filing system
Serving as the primary point of contact for external communications
Scheduling of meetings and events and aligning the team with the CEO’s schedule and any events
Organising team events and company days.
Plan travel and manage approvals for staff members
Creating reports, documents, and presentations for all general communications both off and onsite
Coordinating with recruitment agencies and assisting on induction process for all new hires
Submitting monthly expense reports
Monitoring office invoices and making sure they are expensed appropriately
Be first point of contact on all communications
Creating marketing materials using numerous platforms
Some travel may be required at times
Your Profile:
Previous administrative experience, preferably with property lending or regulated financial services organisation
Excellent time management skills
Proficient in Microsoft office and strong IT skills
High level of attention to detail and accuracy
Problem solving and decision-making skills
Flexible, highly organised with the ability to work to tight deadlines
Excellent written and verbal communication skills with the ability to forge strong relationships at all levels
Ability to take on additional responsibilities as assigned by the company