Executive Assistant to the CEO

Job Details

Our client is a leading engineering company, who is seeking an Executive Assistant to support the CEO and CFO . The Executive Assistant will assist the executive team, and maintain the office’s efficiency at all times. Reporting directly to the CEO, the Executive Assistant will have a track record of successfully forming relationships with stakeholders and displaying excellent interpersonal skills.
Your role:

  • Making sure the workplace is functional and runs smoothly on a daily basis, including supplier procurement and contract management
  • Maintaining office filing system
  • Serving as the primary point of contact for external communications
  • Scheduling of meetings and events and aligning the team with the CEO’s schedule and any events
  • Organising team events and company days.
  • Plan travel and manage approvals for staff members
  • Creating reports, documents, and presentations for all general communications both off and onsite
  • Coordinating with recruitment agencies and assisting on induction process for all new hires
  • Submitting monthly expense reports
  • Monitoring office invoices and making sure they are expensed appropriately
  • Be first point of contact on all communications
  • Creating marketing materials using numerous platforms
  • Some travel may be required at times

Your Profile:

  • Previous administrative experience, preferably with property lending or regulated financial services organisation
  • Excellent time management skills
  • Proficient in Microsoft office and strong IT skills
  • High level of attention to detail and accuracy
  • Problem solving and decision-making skills
  • Flexible, highly organised with the ability to work to tight deadlines
  • Excellent written and verbal communication skills with the ability to forge strong relationships at all levels
  • Ability to take on additional responsibilities as assigned by the company

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